I. Assembly
A - Membership
B - Powers and Duties
II. Council
A - Membership
B - Powers and Duties
II. Meetings
A - Annual Meetings
B - Special Meetings
C - Quorum
V. Election of Representatives of the Assembly to University Bodies
V. Meetings
A - Time of Meetings
B - Notice of Meetings
C - Calling of Meetings
Standing Committees of Council
I. Standing Committees of Council
1. Agenda Committee
2. Graduate Studies Committee
3. Nominations Committee
4. Academic Policy Committee
5. Undergraduate Studies Committee
6. Women in Engineering Committee
II. Members of the Standing Committees
1. Notes
2. Agenda Committee
3. Graduate Studies Committee
4. Nominations Committee
5. Academic Policy Committee
6. Undergraduate Studies Committee
7. Women in Engineering Committee
III Terms of Reference of the Standing Committees
1. Agenda Committee
2. Graduate Studies Committee
3. Nominations Committee
4. Academic Policy Committee
5. Undergraduate Studies Committee
6. Women in Engineering Committee
IV Meetings of the Standing Committees
V Terms of Office of the Elected Members of the Standing Committees
Environmental Engineering Board
Appendix to the By-Laws of the Engineering Faculty Council
CONSTITUTION AND BY LAWS FOR THE ASSEMBLY
AND FACULTY COUNCIL OF THE FACULTY OF ENGINEERING
(updated January 2011)
(Hereafter called the Assembly and the Council Respectively)
When the business of a meeting is carried out by an Assembly of members, the privileges of each individual to speak and vote as an independent reflects the principle of democratic government. When, however, the business is conducted by a representative Council it is imperative that if this principle is to be maintained then each elected member to the council must act by his or her own conscience for the good of the whole and not as a delegate for any particular sub grouping of the Assembly.
It is this principle that is embodied in the setting out and interpretation of this Constitution and By Laws.
i) The President of the University.
ii) The Vice President (Academic).
iii) All Professors, Professors Emeriti, Associate Professors and Assistant Professors holding full time appointments in the Faculty of Engineering for terms longer than one year.
iv) Four staff representatives from full-time staff, to be elected by staff.
v) The Program Administrator, Engineering or such other delegate that the Director of Co operative Education and Career Services may name.
vi) The Assistant Registrar, Engineering, or such other delegate that the Registrar may name.
vii) One representative from each of the Councils of other Faculties.
viii) Those Engineering students, both undergraduate and graduate, who are elected members of the Council and/or its standing committees.
ix) The Director of Software Engineering, or such other delegate that the Director of Software Engineering may name.
x) The University Librarian or such other delegate that the University Librarian may name.
The Assembly will have the power to add to its membership.
i) The Assembly has the right to dismiss the Council by a vote of non confidence and call for new elections except that for such a motion to be acted on a quorum of forty per cent of all members of the Assembly will be required.
ii) The Assembly shall meet at least once each year to receive reports from the Council.
iii) The Assembly may make rules and regulations for the governance of its proceedings.
iv) The Assembly has the power to require Council to consider any matter.
II Council:
A Membership
Only members of the Assembly are eligible to serve as members of the Council.
i) The President of the University.
ii) The Vice President (Academic).
iii) The Dean of Engineering.
iv) The Associate Deans of Engineering.
v) The Academic Department Heads of each academic department in the Faculty of Engineering and the Chairs of the Geological Engineering Board and the Environmental Engineering Board.
vi) The Director of Software Engineering, or such other delegate that the Director of Software Engineering may name.
vii) The Director of the Mechatronics Program, or such other delegate that the Director of the Mechatronics Program may name.
viii) The Director of the PDEng Program, or such other delegate that the Director of the PDEng Program may name.
ix) The Director of the Nanotechnology Program, or such other delegate that the Director of the Nanotechnology Program may name.
x) The Program Administrator, Engineering, or such other delegate that the Director of Co-operative Education and Career Services may name.
xi) Engineering Members of faculty elected from each teaching department, in number equal to the largest integer smaller than one-fifth of the faculty members of Assembly in that department, elected by the faculty members of the department each for a two year term.xii) Four staff members to include the Chair and Vice-Chair of the Dean's Staff Advisory committee plus two other members of the committee elected by the staff members of the Faculty.
xiii) Assistant Registrar, Engineering, or such other delegate that the Registrar may name.
xiv) Four undergraduate engineering students, each elected for a two year term.
xv) Two graduate engineering students, each elected for a two year term.
xvi) One representative from each of the Councils of other Faculties.
xvii) The University Librarian or such other delegate that the University Librarian may name.
i) To make rules, regulations and by laws for governing its proceedings, including the determination of the quorum necessary for the transaction of business.
ii) Subject to the approval of the Senate, to determine the courses of study in the Faculty and conditions of admission into various courses.
iii) Subject to approval and confirmation by Senate, to conduct the examination of the academic courses in the Faculty and determine the results of such examinations.
iv) To recommend to Senate candidates for the conferring of degrees, diplomas, awards and other honours.
v) To appoint standing committees and delegate powers to them as may be necessary.
vi) To consider and report to the Senate upon such matters affecting the Faculty as may seem appropriate to the Council.
vii) To recommend to the Senate policies governing the operation of the Faculty of Engineering.
viii) To call meetings of the Assembly.
ix) To act on behalf of the Assembly in any matter of interest to the Faculty.
A. The Assembly may recommend to Senate amendments to any part of this constitution provided that such recommendations for amendment are approved by at least two thirds of those members present at an Assembly meeting called specially for the purpose of constitutional amendment. The quorum for such a meeting shall be 40% of the membership of the Assembly.
B. The Council may recommend to Senate amendments to Part II of this Constitution provided that:
i) Such recommendations are approved by at least two thirds of those members present at a Council meeting called specially for the purpose of constitutional amendment, with a quorum present of fifty per cent of the membership of Council, and, a period of at least thirty days must elapse between the acceptance by Council of such amendments and their consideration by Senate.
ii) During this time the Assembly may reject any such amendments provided that such a rejection is approved by at least two thirds of the members present. The quorum for such a resolution shall be forty per cent of the membership of the Assembly. Absence of rejection shall be deemed to constitute acceptance by the Assembly.
This constitution shall come into effect upon its acceptance by the Senate.
The officers of the Assembly shall be those elected by the Council as officers of Council.
i) The Chair of the Assembly shall call the Annual meeting of the Assembly in June of each year.
ii) The Agenda for meetings of the Assembly will be determined by the Agenda Committee consisting of the Chair and the Vice Chair of the Assembly, the Dean, and the Secretary of Council (non voting). Any member may submit items for the Agenda for consideration by the Committee. Items for the Agenda of the Annual meeting must be submitted to the Secretary prior to May 15.
iii) Notice of meeting and Agenda must be sent to the members by the Secretary at least one week prior to the meeting.
i) A special meeting may be called:
a) by the Council.
b) by the Dean.
c) by the Secretary on receipt of a petition signed by at least fifty members of the Assembly.
ii) The Agenda will be ordered by the Agenda Committee.
iii) Notice of meeting and Agenda must be sent to the members by the Secretary at least one week prior to the meeting.
The quorum at meetings of the Assembly shall be thirty members unless otherwise specified in the Constitution.
At the Annual Meeting the following will present written reports to the Assembly:
i) the Dean.
ii) The Associate Deans.
iii) the representatives on the Senate.
iv) the representatives of the Assembly to other University bodies.
IV
A. Members of the Assembly shall have the right to address the Council in person or by a written statement on any issue that may be before the Council.
B. Notices of meetings, Agenda, Reports and Minutes of the Council shall be sent to all members of the Assembly.
V ELECTION OF REPRESENTATIVES OF THE ASSEMBLY TO UNIVERSITY BODIES:
i) The mechanism for such elections will be determined by the Council.
ii) Representatives elected by the Assembly shall report to the Council in writing or in person as deemed necessary by the Council.
i) These by laws will come into effect at such time as both the by laws and the Constitution are approved.
ii) The Assembly may recommend to Senate amendments to the by laws provided that such recommendations for amendment are approved by at least two thirds of those members present at an Assembly meeting called specially for the purpose of amending the by laws. The quorum for such a meeting shall be forty per cent of the membership of the Assembly.
A. The officers of the Council shall be the Chair, Vice Chair and the Secretary.
B. The Chair and the Vice Chair for the coming year shall be elected by the Council from among its members at the last regular meeting in the current calendar year, each for a one year term.
C. The Secretary of Council shall be appointed by Council.
A.
i) The number of members elected from amongst the Faculty members from each academic department will be calculated by the Secretary once each year based on the number of faculty members of the Assembly in that department on the first of December.
ii) Initially, half of the elected faculty members of Council shall be elected for a one year term and half for a two year term. The academic departments will be responsible for conducting the elections.
iii) If, in any year, an imbalance develops between the number of elected faculty members completing their terms of office at the end of that year and the number of elected faculty members completing the terms of office at the end of the following year, at the ensuing election a sufficient number of individuals shall be elected for one year terms to enable the balance to be restored.
iv) The four voting staff members on Engineering Faculty Assembly and Council will include the Chair and Vice Chair of the Dean's Staff Advisory Committee plus two members of the ten remaining committee members, to be determined by the committee. Each member will be elected to a two year term starting September 1 and ending August 31. Individual staff members will normally only be allowed to sit for two consecutive two year terms. The election will be carried out by the Dean's Executive Assistant who is not eligible to be a representative.
v) The Undergraduate Engineering Society and the Engineering Graduate Student Union will be responsible for conducting the elections of the student members. The procedures adopted for the elections shall be subject to the approval of the Secretary of Council.
B.
The Secretary shall make a full report to the Council at the January meeting of the Council.
C.
The members shall assume their responsibilities on the first of January immediately following their election.
D. Alternates:
i) If members are unable to attend the regular meetings of the Council for an extended period of time they may inform the Secretary that they have named an alternate representative. The alternate will serve as a member of Council for not less than two months and not more than four months.
ii) If members are unable to attend the regular meetings of Council for an extended period of more than four months they must resign their membership.
iii) If elected members or their designated alternate are absent for two consecutive regular meetings, their seat may be declared vacant by the constituency concerned.
iv) In the event of a vacancy the constituency shall arrange for an election of a member who shall hold office for the balance of the term.
The quorum of the Council shall be fifty percent of those members listed in the constitution paragraph II Section A, subsections (iii), (iv),(v), (vi), (vii), (viii), (ix), (x), (xi), (xii), (xiii), (xiv), (xv) and (xvi).
IV
A. Members of the Assembly shall have the right to address the Council in person or by a written statement on any issue that may be before the Council.
B. Notices of meetings, Agenda, Reports and Minutes of the Council shall be sent to all members of the Assembly.
i) The Council will hold regular monthly meetings at such time and date as the Council may from time to time determine. However, meetings will not be held in June, July and August unless the Chair of Council is of the opinion that the business on hand warrants calling a meeting.
ii) If the urgency of the occasion demands, special meetings may be called at any time. The agenda of such a special meeting shall be restricted to those matters for which the special meeting was called.
a) Notice of regular meetings, including a copy of the agenda and such agenda material that is available shall be sent to all members of the Assembly by the Secretary not less than one week before the meeting. Special meetings may, if circumstances demand, be called upon two days' notice.
b) Material dealing with items requiring approval by Council shall be sent to all members of Council at least one week prior to the meeting at which approval is sought.
Regular meetings will be called by the Secretary. Special meetings will be called by the Secretary on the request of:
a) the Dean.
b) the Chair.
c) a petition of not less than one tenth of the members of Council to discuss the item specified in the petition.
d) a petition of not less than thirty members of Assembly to discuss the item specified in the petition.
a) The agenda for all meetings will be drafted by the Agenda Committee.
b) Any member of Assembly or Council may request that an item be included on the agenda. Such requests shall be submitted in writing to the Secretary at least fourteen days prior to a regular meeting.
c) Any item submitted for inclusion on the Agenda by at least fifteen members of the Assembly shall be placed on the Agenda of the next regular meeting.
d) Any item arising from a resolution of the Assembly must be placed on the Agenda of the Council.
e) The Agenda for each regular meeting shall include a report from the Dean.
The Secretary shall keep the minutes. The minutes shall contain a list of members present and absent.
i) The Council by simple majority of those present may establish, instruct or disband standing committees..
ii) Initially the standing committees will be as in Appendix A.
i) These by laws shall come into effect at such time as both the by laws and the constitution are approved.
ii) The Council may amend or add to the by laws provided that such amendments or additions are approved by at least two thirds of those present at a regular meeting, the notice and wording of the proposed amendments being clearly given in the notice of the meeting.
X
On any matter not covered by this constitution, the Council shall determine its own procedure by a simple majority of those present.
STANDING COMMITTEES OF COUNCIL
I STANDING COMMITTEES OF COUNCIL
There are six standing committees of Council:
II MEMBERS OF THE STANDING COMMITTEES:
(a) The Dean of Engineering and the Chair of Council are ex officio members of all standing committees of Council.
(b) All voting members of standing committees of Council must be members of the Assembly.
(c) The Designated Alternate (as defined in the By Laws, item II D) of a Council member who is also a member of one or more standing committees of Council shall ipso facto be a member of the same standing committee(s).
(d) Any standing committee may request the Executive Assistant to the Dean of Engineering to appoint a Secretary (non voting).
(a) The Chair of Council (Chair).
(b) The Vice Chair of Council.
(c) The Dean of Engineering.
(d) The Chair of each of the other standing committees of Council.
(e) The Associate Dean of Engineering for Computing
(f) The Associate Dean Research and External Partnerships
(g) The Associate Dean Co-operative Education and Professional Affairs
(h) The Associate Dean, Outreach
(i) The Chair Dean's Staff Advisory Committee
(j) The Secretary of Council (Secretary).
(a) Associate Dean of Engineering for Graduate Studies and International Agreements (Chair).
(b) The Graduate Officers (or such other officer as the Department Head may from time to time designate) of each academic department in the Faculty of Engineering with an approved graduate programme.
(c) Faculty members of Council, elected by Council, who are also included in the list of individually approved research supervisors, such that there is one from each department with an approved graduate programme.
(d) The Director of the Centre for Business, Entrepreneurship and Technology (CBET).
(e) Two graduate engineering students.
(f) The Dean of Graduate Studies.
(g) The Dean of Engineering.
(g) The Chair of Council.
(a) The Chair of Council (Chair).
(b) Six faculty members of the Assembly, elected by the Council. At least three of these members shall be members of Council and no more than two of the six members may come from any one teaching department.
(c) The Dean of Engineering.
(d) One staff member from the staff members on Council but not the Chair or Vice Chair of the Dean's Staff Advisory Committee
(a) The Dean of Engineering (Chair).
(b) The Associate Deans of Engineering.
(c) The Heads of each teaching department in the Faculty of Engineering (or such other Officer as the Head may from time to time designate).
(d) The Chair of Council.
(e) The Vice Chair of Council.
6. Undergraduate Studies Committee
(a) The Associate Dean of Engineering for Undergraduate Studies (Chair).
(b) The Associate Deanof Engineering for Co-operative Education and Professional Affairs
(c) The Undergraduate Officers (or such other officer as the Department Head may from time to time designate) of each academic department in the Faculty of Engineering.
(d) The Chair of the Geological Engineering Board or his/her delegate.
(e) The Chair of the Environmental Engineering Board.
(f) The Director of the Software Engineering program or his/her designate.
(g) The Director of the Mechatronics Program or his/her designate.
(h) The Director of the PDEng Program or his/her designate.
(i) The Director of the Nanotechnology Program or his/her designate.
(j) Faculty members of Council, elected by Council such that there is one from each Department that administers undergraduate degree program(s).
(k) Program Administrator, Engineering, Dept. of Co operative Education and Career Services.
(l) Assistant Registrar, Engineering.
(m) Three undergraduate engineering students; two to be chosen from the on campus students and one from the off campus students.
(n) Ex officio, the Faculty Director of Admissions, the Director of First Year Studies, the Director of General Studies, the Dean of Engineering and the Chair of Council.
7. Women in Engineering Committee
(a) The Associate Dean, Outreach (Chair).
(b) Two faculty members of the Assembly elected by the Council. At least one of these members shall be a member of Council.
(c) The Associate Dean of Engineering for Undergraduate Studies.
(d) The Associate Director of Admissions for the Faculty of Engineering.
(e) The Student Relations Officer in the Faculty of Engineering
(f) The Undergraduate Recruitment and Marketing Co-ordinator in the Faculty of Engineering
(g) One member of the non academic staff of the Faculty of Engineering.
(h) One graduate engineering student, nominated by the Women Engineering Graduate Students (WEGS).
(i) One on campus undergraduate engineering student nominated by the Engineering Society.
(j) One member of the alumnae of the Faculty of Engineering.
(k) The Dean of Engineering.
(l) The Chair of Council
III TERMS OF REFERENCE OF THE STANDING COMMITTEES
(a) To receive items for the agenda of Council meetings from Assembly and Council members, from the other standing committees, from any other committee that Council may choose to form, from other university bodies and from any other source.
(b) To establish the date, time and place of all meetings of Council.
(c) To draft the Agenda for all meetings of Council:
i) Resolutions of the Assembly must be placed on the Agenda without delay.
ii) Any item submitted for inclusion on the Agenda by at least fifteen members of the Assembly, shall be placed on the Agenda of the next regular meeting of Council.
(d) To ensure that any reports required by Council are made available for distribution.
(e) To advise the Chair and Secretary of Council when special meetings may be necessary.
(f) To send the agenda of Council meetings to all Assembly members as required by the By Laws of Council.
(a) To co ordinate the activities of the graduate programmes in the Faculty of Engineering.
(b) To establish mechanisms for the administration and conduct of graduate studies within the Faculty of Engineering, subject to ratification by Council and Senate.
(c) To examine all matters pertaining to graduate courses offered or proposed in the Faculty of Engineering, and to prepare appropriate recommendations for the Council.
(d) To constitute the Graduate Admissions Committee of the Engineering Faculty Council, reporting to the Senate Committee on Admissions.
(e) To recommend to the Council the candidates for advanced degrees.
(f) To encourage the co ordination of research programmes and research facilities.
(g) To co operate with the Registrar in the development of efficient data processing systems for handling graduate applications, academic records etc.
(h) To receive proposals for, and to make recommendations on, the establishment of new graduate programmes in which the Faculty of Engineering will participate.
(i) To evaluate any graduate programmes within the Faculty of Engineering and make recommendations thereon to Council.
(j) To assist in the preparation of new editions of "Research in Engineering" and other publications related to the graduate and research programmes of the Faculty of Engineering.
(k) To explore general sources of financial support and to assist in the preparation of briefs to outside organizations dealing with graduate studies and research.
(l) To advise the Dean or such committee as he or she may designate on criteria:
i) for allocating financial resources to research and graduate teaching activities.
ii) for assessing the research contributions of faculty members.
iii) for allocating research stipends and similar awards to faculty members.
(m) To maintain a list of individually approved research supervisors who may supervise the research of Ph.D. candidates, and to scrutinize nominees for this list.
(n) To form standing and/or ad hoc sub committees as may seem advisable to act on its behalf concerning any of the above duties and responsibilities. The membership of such sub committees is not necessarily restricted to members of the Graduate Studies Committee.
(o) To act on behalf of Council within policies laid down by Council. From time to time routine decisions are required from the Faculty by other University bodies at such short notice that a Council meeting cannot be held. When such matters concern graduate programmes, the Graduate Studies Committee is empowered to act on behalf of Council; it is required to report such matters to Council at the next regular meeting thereof.
(p) To report regularly to Council. A report in writing is required at least once in each academic term.
(a) To call for nominations from Assembly members for all university bodies that require representation from the Faculty of Engineering.
(b) To provide the Council with lists of nominees for election to:
i) Other Faculty Councils.
ii) Standing Committees of the Council.
iii) Any other committee of Council or University body to which the Council may from time to time wish to elect representatives.
(c) To advise the Dean, upon request, concerning appointments of representatives to other university bodies that he or she may wish to make.
(d) To recommend procedures for elections by the Assembly and Council.
(e) To establish and report to Council the results of any elections by the Assembly and Council. This shall, when required, include printing, distributing, collecting and counting ballots.
(f) To maintain records of the Faculty representation on all bodies in the University and Faculty membership on all committees of the Council, and to distribute such records to Council at least once a year.
(g) To screen candidates for honorary degrees in Engineering.
(a) To advise Council on the consequences of proposed changes in academic policy, including the implications of such changes on the resources of the Faculty of Engineering, such as budgetary matters, faculty requirements, space etc.
(b) To consider and report to Council on fundamental matters of policy referred to it by the Council or any of its other committees or by academic departments or by individual members of the Faculty of Engineering.
(c) To initiate studies and make reports to Council on the establishment and
disestablishment of degree programmes, academic departments, research institutes, divisions and the like.(d) To study and report to Council on administrative and academic policies of a fundamental character, involving questions of overall educational policy for the Faculty of Engineering.
(e) To recommend to Council policies concerning budget allocations and general administrative operations. However, the allocation and management of budgets and the administration of the Faculty and its Departments are clearly outside the purview of the Academic Policy Committee.
(f) To act on behalf of Council for routine business, within policies laid down by Council. From time to time routine decisions are required from the Faculty by other University bodies at such short notice that a Council meeting cannot be held. When such matters are outside of the terms of reference of the Undergraduate Studies Committee or the Graduate Studies Committee, the Academic Policy Committee is empowered to act on behalf of the Council; it is required to report such matters to Council at the next regular meeting thereof.
(g) To report regularly to Council. A report in writing is required at least once in each academic term.
5. Undergraduate Studies Committee
(a) To co ordinate the activities of the undergraduate programmes in the Faculty of Engineering.
(b) To examine all matters pertaining to undergraduate courses offered or proposed in the Faculty, and to prepare appropriate recommendations for the Council.
(c) To promote the co operation and co ordination of course offerings between departments in order to minimize the duplication of teaching effort.
(d) To evaluate the effectiveness of teaching methods and aids and to explore methods for improving the use of the resources devoted to teaching.
(e) To review and recommend on procedures and regulations for examination and promotions for undergraduate courses.
(f) To review and make decisions on each regular set of examination results.
(g) To review and make decisions on special, deferred and supplemental examinations and on appeals related to the undergraduate programme.
(h) To recommend to the Council the candidates for baccalaureate degrees.
(i) To establish standards of admission and to review regularly Faculty of Engineering admissions policy and if appropriate to recommend changes to the Academic Policy Committee and to report its recommendations to Council.
(j) To monitor and receive reports from the Faculty Admissions and High School Liaison Director and the Department Admissions Officers.
(k) To ensure that effective liaison is maintained with the Department of Co operative Education and Career Services.
(l) To establish and maintain a secondary school relations programme and be responsible for matters concerning scholarships etc.
(m) To receive proposals for, and to make recommendations on. the establishment of new undergraduate programmes in which the Faculty of Engineering will participate.
(n) To evaluate any undergraduate programmes within the Faculty of Engineering and make recommendations thereon to Council.
(o) To advise the Dean or such committee as he or she may designate on criteria:i) for allocating resources to undergraduate activities
ii) for evaluating the teaching contribution of faculty members(p) To form standing and/or ad hoc committees as may seem advisable to act on its behalf concerning any of the above duties and responsibilities. The membership of such sub committees is not necessarily restricted to members of the Undergraduate Studies Committee.
(q) To act on behalf of Council, within policies laid down by Council. From time to time routine decisions are required from the Faculty by other University bodies at such short notice that a Council meeting cannot be called. When such matters concern undergraduate programmes, the Undergraduate Studies Committee is empowered to act on behalf of Council; it is required to report such matters to Council at the next regular meeting thereof.
(r) To report regularly to Council. A report in writing is required at least once in each calendar year.
6. Women in Engineering Committee
(a) To review and monitor existing policies, practices, etc.
(b) To work with other groups on campus and elsewhere.
(c) To provide a focus for assisting communication among these groups.
(d) To make recommendations as necessary to Council and to the Dean of Engineering.
(e) To report at least annually to Council and to the Dean of Engineering, with respect to any matters associated with the role of Women in Engineering, particularly as they affect admission to and learning, teaching research and the general working environment within the Faculty of Engineering at the University of Waterloo.
IV MEETINGS OF THE STANDING COMMITTEES
1. Standing Committees will meet at the call of their Chairs.
2. The quorum at all meetings of each standing committee shall be 50% of its membership.
V TERMS OF OFFICE OF THE ELECTED MEMBERS OF THE STANDING COMMITTEES
1. All members of Assembly elected to Standing Committees of Council shall serve for
a one year (renewable) term.
2. The term of office of all members of the Standing Committees of Council shall
commence on January 1st of each year.
ENVIRONMENTAL ENGINEERING BOARD
1. The Board will be responsible for the operation of the Environmental Engineering Program and the Environmental Engineering Option.
2. The Board will report to the Engineering Faculty Council through the Faculty Undergraduate Studies Committee.
3. The Board will delegate authority for the day to day running of the Program to the Departments of Chemical and Civil Engineering.
4. The Chair of the Board will be responsible for the administration of the program and any associated budgetary or resource matters.
All members of the board nominated by departments or faculties are subject to approval by Engineering Faculty Council. The Engineering Faculty Council will make its best efforts to ensure, to the extent possible, that all board members have strong interest in Environmental Engineering matters and are registered professional engineers.
(a) Chair: A faculty member from Chemical Engineering or from Civil Engineering with strong involvement in Environmental Engineering.
(b) Ex officio Members:The Dean of Engineering or delegate
The Chair of Chemical Engineering or delegate
The Chair of Civil Engineering or delegate(c) Two additional faculty members from the Department of Chemical Engineering nominated by the department.
(d) Two additional faculty members from the Department of Civil Engineering nominated by the department.
(e) One faculty member from the department of Systems Design Engineering nominated by the department.
(f) One faculty member from the Department of Earth Sciences nominated by the Chair of the department.
(g) One faculty member from the Faculty of Environmental Studies nominated by the Dean of Environmental Studies.
Considering only the Departments of Chemical and Civil Engineering, the Vice Chair of the Board will be the Chair, or delegate, of the department that is not represented by the Chair of the Board.
The Executive Committee comprises the Chair of the Board, the Chair of Chemical Engineering and the Chair of Civil Engineering.
APPENDIX TO THE BY LAWS OF THE ENGINEERING FACULTY COUNCIL
(Revised June 1993)
Such orders shall not take precedence over any clause in the Constitution or its By Laws. Such standing orders may be changed, without notice, by a majority of those present at any meeting of the Faculty Council.
1) Although the Agenda Committee has full authority to establish the date, time and place of all meetings, regular meetings shall normally be scheduled on the third Tuesday of each month from 3:00 p.m. to 4:30 p.m.. A motion to extend to any definite time may be sustained by a majority of those present.
2) The Vice Chair of Council will be chosen from a different department each year. The rotation will be based on an alphabetical ordering of the names of the departments. To provide some continuity in the operations of Council and its committees, the person will normally be expected to accept nomination as Chair of Council for the following year.
3) After the first regular meeting each term, the Secretary shall contact members who are absent to enquire if any alternate should be appointed in accordance with By Laws II D.
4) If a member has been absent for two consecutive regular meetings, the Secretary will contact the member's Department Chair to enquire whether the seat should be declared "vacant", in accordance with By Law II D.
5) Representatives to other Faculty Councils shall be elected each year, one from the Engineering Faculty Council and one from the Engineering Faculty Assembly. These representatives are full voting members in the Councils to which they are sent, in reciprocity for the status granted to the elected representatives of other Faculties. (These representatives are full voting
members of the Engineering Faculty Council.) Representatives shall report to the Faculty Council regularly on the activities of the other Faculties.6) A member of the Engineering Faculty Council who is also a member of the University Senate shall be asked each term to report on the activities of the Senate. If no member of the Engineering Faculty Council is a Senator, then the Dean of Engineering shall be asked to report on the Senate activities. If there should be more than one member of EFC who are Senators, then the senior member (the senator whose term of appointment ends next) shall be
asked to report on the Senate activities.7) If vacancies arise in the membership of the committees of Council during the year, or in the appointments of representatives to other Faculty Councils, nominations for replacement appointments shall be generated in the following manner:
if the vacancy is on the Graduate Studies Committee or the Nominations Committee, the department chair of the resigning member will be asked to appoint a replacement.
if the vacancy is on the Undergraduate Studies Committee, the Agenda Committee or in the appointment of representatives to the other Faculty Councils, the chair of Council will appoint a replacement.
The same procedure shall apply if any of the individuals nominated to these positions by the Nominations Committee declines to accept nomination.
Dean of Engineering Office
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University of Waterloo
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519 888 4567 x 32718
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